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Exciting Employment Opportunites at Inverlochy Art School

INVERLOCHY ART SCHOOL EXECUTIVE DIRECTOR JOB DESCRIPTION

Position

Executive Director

Reports to

Inverlochy Art School Committee

Responsible for

       Creative Director

       Office Administrator

       Temporary in-house staff (e.g. interns, volunteers)

       Suppliers

Date

February 2021

 

Purpose

To manage and oversee Inverlochy Art School, building relationships that develop its profile and programmes,  and ensure its future stability. A core part of the role is overseeing the maintenance of IAS systems, equipment, studios and building.

The Executive Director ensures the IAS implements the intentions of the Society as laid out in the Rules of the Society (3) regards managing the activities of the school and ensuring its effective functioning as an organisation.

Accountabilities

School Management

-       In collaboration with the Creative Director, develop and maintain the annual Business Plan to deliver on the strategic direction and vision for IAS as agreed with the Committee.

-       In collaboration with the Creative Director, ensure the implementation of the annual programme of courses, workshops, exhibitions and events, and other related initiatives as set out in the Business Plan.

-       Manage the smooth running of the school through effective systems, devising, communicating and reviewing procedures as required.

-       Manage suppliers and external providers as required

-       Maintain excellent communication with students, staff and other stakeholders

-       Manage appropriate staffing to safely cover operating hours of the school.

-       Ensure appropriate and secure ICT is in place

-       Oversee the management and maintenance of Inverlochy House, with appropriate providers

-       Ensure IAS is compliant with all relevant laws, codes and practices (including Health & Safety), drawing up policies and training/informing other staff where required

-       Provide regular (not less than monthly) reporting to the Committee.

-       Oversee effective inventory management to ensure all programmes, events and exhibitions can be effectively run.

-       Oversee effective studio useage and programme delivery spaces.

-       Takes all reasonable measures to ensure the security of people and property at IAS

Business Development

-       Deliver business development and revenue targets for IAS as agreed with the IAS Committee.

-       Develop and grow the school through sound business practices and take advantage of opportunities

-       Monitor and review current trends in collaboration with the Creative Director and respond proactively

-       Work with the Creative Director to raise the profile of IAS in line with our goals to  establish benefits/incentive programmes and leverage the membership base to the benefit of both the school and its members.

Marketing and PR (in collaboration with the Creative Director)

-       Manage sales and marketing of courses, programmes & events

-       Work with the Creative Director to ensure effective promotion and marketing of IAS

-       Ensure design and delivery of events (including exhibitions & competitions)

-       Build effective relationships with groups and individuals in the wider arts and local community

-       Foster initiatives that strengthen Inverlochy relationship with its wider community and builds new connections

-       Ensure effective customer relations

Fundraising

-       Identify and make applications for funding and grants to support the operation and growth of the school

-       Identify and implement fundraising activities in keeping with the intentions of the Society that support the operation and growth of the school.

People Leadership

-       Manage and supervise all staff, contractors and temporary in-house

-       Foster and support professional development for staff

-       Ensure compliance with all employment and relevant law and good practice as regards staff, contractors and volunteers working for or on behalf of IAS. Draft policies and provide training/documentation/changes to procedures for other staff where required.

-       Provide regular performance reviews and provide regular updates to the Committee on staff management.

-       Foster student participation in wider school and community arts activities particularly exhibitions,competitions, events at IAS etc

Financial Management

-       Ensure the financial sustainability and health of IAS

-       Set fees for programmes in consultation with the Creative Director

-       Develop, manage and track the annual budget to ensure financial health of the school.

-       Ensure day-to-day financial management activities and duties including payable, reconciliation, banking and payroll duties are compliant, effectively managed and delivered.

-       Provide financial reports to the Committee and other agencies as required by law and escalate risks and issues as they emerge.

-       Arrange for annual audit with an outside independent auditor to ensure the soundness of finances

PERSON SPECIFICATION

 Qualifications

-       A relevant tertiary qualification

Experience

-       Experience in managing and promoting arts education/community organisations

-       Experience in business planning and delivery, and maintaining effective daily processes

-       Good track record of effective financial, resource and people management

-       Experience in providing service to customers (directly or indirectly)

-       Experience of the charitable/not for profit sector is highly desirable

 

Skills, Knowledge, Abilities, Personal Attributes, Behaviours, Competencies:

-       Effective written and verbal communication skills

-       Excellent relationship building skills

-       Good understanding of basic accounting principles

-       Competence in Microsoft office systems

-       Competence in Xero or similar business accounting system

-       Competence in the use of social media

-       Knowledge of website management systems (CMS) and use of Google Drive preferred but not essential

-       Resourceful and proactive

-       Excellent organisational and planning abilities with a strong customer focus

-       Passionate about visual arts and creative education

 

 

INVERLOCHY ART SCHOOL CREATIVE DIRECTOR JOB DESCRIPTION

Position

Creative Director

Reports to

Inverlochy Art School Committee

Responsible for

Tutors/workshop leaders/resident artists and similar

Date

February 2021



 

Purpose

To provide overall creative leadership and support to the executive director to develop the business and educational programme offerings of Inverlochy Art School.

The Creative Director sets the creative direction and ensures the educational integrity of IAS. This role is responsible for ensuring that IAS is true to the intentions of the Society as laid out in the Rules of the Society (3) in terms of fostering and providing instruction to students in many branches of fine arts through:

Accountabilities:

Educational Development

-       Develop annual programme of courses, workshops, exhibitions and other events  in collaboration with the Executive Director for inclusion in the annual Business Plan     

-       Ensure design and delivery of programmes and courses appropriate to the school’s aims[SB1] .

-       Maintain a current knowledge of art curricula and programmes in NZ relevant to IAS students.

-        Identify and design new initiatives that align with  current and emerging trends in art education,

-       Ensure training and education is consistent with IAS pedagogy and practice .

-       Foster and encourage a culture of positive, engaged learners, and serve as a strong advocate for the school’s core values—including developmental philosophy and community involvement.

Artistic Presence and Profile (in collaboration with the Executive Director)

-       Ensure design and delivery of events (including exhibitions,competitions and other visual arts related events)

-       Foster initiatives and build effective relationships with relevant stakeholders, groups and individuals in the wider arts and local community

-       Ensure effective customer relations

People Leadership

-       Manage and supervise tutors and other providers of arts education at IAS

-       Foster and support professional development for tutors

-       Encourage student participation in wider school and community arts activities particularly exhibitions and competitions

PERSON SPECIFICATION

Experience

-       Experience of working in the visual arts

-       Experience in working for and/or leading a community agency or group

-       Good business development/marketing skills

-       Understanding of arts education and learning pedagogies in this field

-       Experience in leading and supervising staff

 Qualifications

-       Level 4 or 5 Certificate in Adult Education, or equivalent years of tutoring experience

 

Skills, Knowledge, Abilities, Personal Attributes, Behaviours, Competencies:

 

·       Excellent writing and editing skills.

·       Excellent planning and organisational skills.

·       Excellent relationship management skills

·       Ability to think strategically.

·       strong interpersonal and communication (verbal and written) skills, and experience with diverse communities

·       Contemporary database and Microsoft office expertise.

·       Good time management skills

·        A commitment to continuous improvement through personal development and sharing of best practise

      A high level of professionalism and personal integrity in the conduct of your duties to support the reputation of IAS

 

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3 Inverlochy Place
Te Aro, Wellington 6011
Phone 04 939 2177
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The Williams School of Art at Inverlochy Incorporated - Trading as Inverlochy Art School. Registered Charity CC54321